SPEAKER PRESENTATION GUIDELINES
Your presentation for the National Commission on Correctional Health Care is one of the most important means of exchanging information among correctional health professionals. These guidelines will help make your presentation as effective as possible.
- The time allotment for most sessions is one hour. Please do not go over your allotted time because it will disrupt the program schedule. Plan your talk to allow 10 minutes for questions. (Adjust accordingly if your session is more than one hour.) If you have special needs for your presentation that have not yet been accounted for, contact Toyin Alaka, director of meetings, in advance at toyinalaka@ncchc.org.
- Plan to speak slowly and clearly so that everyone can understand you, especially if you discuss a topic not covered in your visual presentation materials. As a rough guideline, allow for approximately 2-3 minutes per slide. Therefore, we recommend that you plan for 12-20 slides, maximum, for a 50-minute talk. An introductory slide should show the title of your presentation, your name with credentials and your affiliation. Please use the NCCHC template.
- Use large, well-spaced type on your slides and allow space for the border around the image. The maximum number of lines on your slide should be 8-10 lines of type that is preferably 24 point size or larger for most text and never smaller than 18 point for any text.
- To offer continuing education, NCCHC is required to keep copies of presentation materials. Also, conference attendees are entitled to receive presentation materials for every session. Therefore, you MUST send NCCHC an electronic copy of your slides by the requested deadline. NCCHC can include additional handouts for download during your session. Please send any materials to ToyinAlaka@ncchc.org by October 1.
On-Site at the Meeting
Arrive at your session room 10 minutes before the talk begins to discuss any problems or special arrangements with the session moderator. Please check the audiovisual equipment you will be using. A laptop will be provided.
Before your talk, the moderator will introduce you, giving, at minimum, your name, professional affiliation and presentation title. If you would like additional information to be shared with the audience, please communicate that to your moderator.
Always speak into your microphone, and when someone asks a question, repeat it succinctly. Please refrain from making comments that could be perceived by others to be disparaging to the profession of correctional health care or the patients we serve.
Remember, you typically will have 50 minutes for your entire presentation plus 10 minutes for questions from the audience. Your moderator will signal you when you have approximately 10 minutes remaining. Your moderator may interrupt you, if necessary, to allow adequate time for questions.
Tips for Promoting your Presentation:
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Share your participation on social media. Our hashtag is #NCCHC. Request a personalized graphic showing your photo, your presentation title and the conference logo from socialmedia@ncchc.org.
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Update your email signature to include a message such as “Join me at the National Conference on Correctional Health Care, October 30 - November 3. ncchc.org/national-conference.
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Place the conference logo on your organization’s website and/or as part of your email signature. Find it here.
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Add the National Conference on Correctional Health Care to your company calendar on your website.
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Add information about the conference to your organization’s internal calendars.
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Distribute a press release. Involve your organization’s communications team.
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Distribute the conference program to your professional contacts.